The positioning, the bid/no-bid decision, the strategy — these determine the outcome weeks before an RFT is received. The submission is where the strategy is executed, not where it is set. Prospect Partners leads that process from opportunity identification through to lodgement and post-bid debrief — per project, no retainer, available immediately.
The reason Prospect Partners leads the bid process — rather than just producing submissions — is a career that spans both sides of procurement.
As a bid evaluator on government procurement frameworks, Daniel Franks scored submissions against the actual criteria — the kind that companies in infrastructure, civil, utilities and government services now compete for. He knows what panels look for, what they weight, what triggers a disqualification before anyone reads a response, and what separates a submission that reads well from one that wins.
On the sell side, he has led and written bid responses, commercial proposals, executive summaries, methodology narratives, win strategies and submission governance across construction, modular delivery, infrastructure, government services and industrial opportunities. As a procurement leader, he has structured, packaged, evaluated and awarded contracts across major capital programmes — including the commercial architecture for New Zealand's first NZ$1.5 billion social housing PPP.
That dual perspective is the core offering. Prospect Partners does not just produce documents — it leads the thinking that determines whether a submission is built to win the specific contract, for the specific client, against the actual competition.
Four services covering the full bid process — from early positioning before the RFT, through to post-result debrief and improvement planning. All delivered by the same senior operator.
Pre-tender positioning and bid strategy. Before the RFT drops: research the client's actual priorities (not just what the brief says), map the likely competition, make a structured bid/no-bid decision, and define the specific reasons this team should win this contract. The strategy brief drives every section of the submission — not a list of company credentials, but a case built around what this evaluator will score and what competitors cannot credibly claim.
End-to-end bid management from RFT receipt to submission lodgement. Kick-off facilitation, stakeholder briefing, information extraction, compliance checking, addenda tracking, subcontractor input management, structured review gates (compliance, draft, final), and on-time delivery. The bid manager is accountable for the submission timeline so the client's technical and delivery teams can focus on content, not coordination.
Full submission preparation against RFT response requirements — built to evaluation criteria, not around what's easiest to provide. The consistent message that should run through every criterion is established before writing begins. Executive summaries, methodology statements, management plans, capability statements, pricing schedules, qualifications, assumptions, risk positions and all required schedules. Before lodgement, the submission is reviewed from the evaluator's perspective: if a section can't be scored against the criteria, it is rewritten.
Post-result debrief facilitation and structured outcome analysis. Where did the submission score criterion by criterion, and why? What patterns recur across multiple losses — compliance gaps, weak methodology, price disconnect, responses that didn't differentiate? A structured improvement plan that feeds directly back into how the next bid is approached — not generic feedback, but a closed loop from result to next decision.
Prospect Partners acts for one bidder per tender. We will not represent competing parties on the same procurement and will not share client information between engagements. If a conflict arises after engagement commences, we will notify you and agree a resolution before proceeding.
Prospect Partners works best as embedded senior bid leadership — not an outsourced writing service. The clients who get the most value share a common profile.
Managing bid decisions, RFT responses, and submission quality alongside a full commercial role. Prospect Partners acts as the senior bid resource — strategy, governance, writing — without the headcount commitment.
Internal capacity is on the tools. The bid needs senior leadership: a clear strategy, stakeholder coordination, compliance review, and a submission that reflects the company's actual delivery capability. Available immediately for the duration of the tender period.
Moving from $500K subcontracts to $5M direct awards. The compliance bar is higher. The evaluation criteria are more demanding. The submission needs to reflect a capability the panel hasn't seen from you before. That requires both a readiness check and a different submission approach.
You know you can deliver the work. Translating that into a submission that a government evaluator scores highly — structured to criteria, substantiated with evidence, commercially coherent — is a different skill. That's the gap Prospect Partners fills.
Not the right fit: large contractors with established in-house bid teams, bids under $500K in contract value, or engagements requiring permanent embedded staff.
A competitive bid for a $2M contract typically costs 1–2% of contract value in internal staff time — before the result is known. If the bid loses, that cost is unrecoverable. We price to the engagement, not a day rate against a vague scope. The right structure depends on bid size, timeline, and how you want to share risk. All engagements are per project — no retainer, no ongoing commitment.
A fixed price agreed before work begins, based on RFT scope, page limits, response requirements, and timeline. No surprises. Best when the tender is well-scoped and cost certainty matters more than risk alignment.
Best for: Defined submissions · Budget-controlled bids
A percentage of contract value, payable on award only. The rate reflects the risk carried through the pursuit period. Best when cash flow is constrained or the opportunity is opportunistic rather than strategic.
Best for: Opportunistic bids · Cash-constrained companies
A base fee covering sustained effort, plus a contingency element on award. Balances cost certainty with aligned upside. Best for major bids requiring several weeks of pursuit, writing, and governance work.
Best for: Major bids · Long timelines · Shared alignment
As an indicative reference: fixed-fee engagements for a full RFT response are typically in the range of $10K–$35K depending on scope and timeline — a fraction of the internal cost of running the same bid, with no headcount commitment. Contingency and hybrid rates are quoted per opportunity. A scoping call takes 20 minutes; a fee proposal follows within 24 hours.
Send the RFT or a brief description of the opportunity. We'll advise on fit, structure, and timeline within one business day.
Before committing to a bid, we'll review the tender documents, confirm your company meets the compliance baseline, and advise on whether the opportunity is worth pursuing and how. That initial review is at no charge.
If you're not sure your company is positioned to bid at all, start with a Tender Readiness Audit — a missing certification or lapsed prequalification is an automatic disqualification regardless of submission quality.
If you have a specific tender in view, the earlier we speak the more we can do to position for it — not just respond to it.